IT requests not covered by the ULB IT service offer are categorized as either projects or micro-projects.

This categorisation implies: 

• the registration of the project/micro-project request by the IT Project Management Office (PMO) to the Institutional IT Project Portfolio. Following this registration, the PMO communicates by email the project identifier (project_id) which formalizes the project request;
• presentation of the project request to the IT Project Framing Committee by the future Project Leader or by the Sponsor;
• the registration by the future Project Leader or by the Sponsor of the Project Mandate which allows to confirm (or not) the categorization proposed by the IT Demand Mgmt Committee;
• regarding the projects:
  • the designation of a Sponsor;
  • the constitution of a Project Charter;
  • the designation of a Steering Committee;
  • the prioritization by the project governance bodies;
  • regular reporting to the project governance bodies through the PMO;
• regarding the micro-projects:
  • the drafting of the specifications which will allow to define more precisely the workload, the required expertise, the budget, the planning & the risks; 
  • Prioritization by the entity in charge of the implementation (e.g. IT Department, Faculty...);
• In both cases:
  • the establishment of a project team with clearly defined responsibilities;
  • the production of technical documentation (code, architecture plan) and, if necessary, functional documentation (BPMN, ULB Support FAQs)
  • the organization of the hand-over before the closing of the (micro)project